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Challenges Facing Enterprise Document Management in Digital Transformation
In the wave of digital transformation, enterprise document management faces unprecedented challenges and opportunities. Decentralized storage, complex permission management, and potential security risks are testing the resilience of enterprises.
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Scattered Storage: Documents spread across shared directories, external hard drives, FTP servers, personal cloud storage, and other locations, making efficient management and collaboration difficult.
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Security Threats: Issues such as ransomware, accidental deletions, and other risks can lead to document loss or damage, posing serious threats to data integrity.
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Management Chaos: Chaotic document version management and lack of effective permission controls result in operational inefficiencies.
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Underutilized Assets: Documents are not effectively retained or utilized, hindering the development of an enterprise knowledge base.
i2Share: One-Stop Enterprise Document Management Solution
To address these challenges, i2Share File Sharing and Management Platform leverages Information2’s file-level data capture technology and continuous data protection mechanisms. With a core focus on “security” and “convenience,” it provides a one-stop solution to meet the diverse needs of the digital era, spanning file storage, security, collaboration, and knowledge mining.
Key Highlight Features of i2Share
1. Full Lifecycle Management, Enhanced Operational Efficiency
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End-to-End Lifecycle Coverage: Comprehensive management of file storage, access, version control, transfer, recovery, and auditing.
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Unified Centralized Management: Centralized control over distributed files, simplifying the complexity of decentralized storage.
2. Efficient Collaboration, Optimized Team Productivity
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Real-Time Sharing & Collaboration: Supports multi-user online editing, document commenting, and group discussions to boost team collaboration efficiency.
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Granular Permission Management: Ensures data security during collaboration through role-based permissions and outbound approval processes.
3. Comprehensive Data Security, Solid Digital Defense
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Robust Security Mechanisms: Combines sliced storage, encrypted transmission technology, and real-time virus scanning to prevent file leaks and malicious attacks.
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Continuous Data Protection (CDP) & Version Control: Supports one-click recovery of historical versions, addressing accidental deletions and ransomware threats.
4. Mobile Office, Flexible Business Response
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Anytime, Anywhere Access: Supports mobile file preview, editing, and sharing to enhance remote work efficiency.
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Cross-Platform Compatibility: Works with multiple operating systems and devices to meet enterprise needs across various scenarios.
5. AI Empowerment, Unlocking Knowledge Management Potential
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Intelligent Semantic Search: Quickly locates file information through natural language understanding, improving search efficiency.
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Knowledge Base Construction: Transforms documents into valuable enterprise knowledge assets, supporting semantic Q&A and intelligent analysis to aid decision-making.
Core Application Scenarios of i2Share
Scenario 1: File Sharing and Management – Redefining Collaboration Experience
Key Pain Points
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Files scattered across multiple devices and systems with complex permission management.
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Chaotic document versions and inefficient multi-user collaboration.
i2Share Solution
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Supports multi-node deployment architecture for unified management and permission control.
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Integrates OA approval processes for granular outbound control.
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Provides real-time virus scanning and full-directory historical version recovery, eliminating file loss risks.
Typical Case
A shipping group with multiple business areas and cross-regional production bases had internally scattered documents and data across different departments and branches. By leveraging i2Share, they achieved breakthroughs in multi-location collaboration and document management, providing reliable support for their business operations.
Scenario 2: Endpoint Data Protection – Immune to Data Threats
Key Pain Points
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Data loss due to employee accidental deletions or ransomware attacks.
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Lack of file security protection mechanisms after desktop virtualization.
i2Share Solution
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Provides real-time backup and Continuous Data Protection (CDP) for desktop files, supporting one-click and batch recovery.
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Independently stores and manages virtual desktop files, preventing virus spread and data leaks.
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Offers flexible permission control and audit log functionality, enhancing compliance and security.
Typical Case
A provincial maternity and child healthcare hospital utilized i2Share to provide desktop file protection for over 1,000 employees. By combining real-time backup and object storage, the hospital significantly reduced operational costs while effectively addressing ransomware threats.
About Info2Soft
Info2Soft, short for Information2 Software, is the leader in data security field. Its solutions are widely adopted for data protection, disaster recovery, database replication, and so on, earning strong recognition from users worldwide. And Info2Soft has been ranked the No.1 vendor in China’s Data Replication and Protection Software Market by IDC for 11 times.
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